The EU General Data Protection Regulation (in the following referred to as “GDPR”) requires us to take appropriate measures in data processing; and also to provide you with information. In our notes on our data protection policy you will therefore find the following information:
Responsible in the sense of the data protection law is:
ad-media GmbH
Industriestrasse 180, 50999 Cologne, Germany
Telephone: +49 2236 96 23 90
Fax: +49 2236 96 23 96
Email: info@ad-media.de
More information at: https://www.ad-media.de/imprint.html
Name and contact data same as above, in addition: email: datenschutz@ad-media.de
The data from you that we collect and process result from a particular context as well as, for example, from the particular form that we use for data collection. In addition, we process the data that you make available to us (name, email address, postal address, telephone number, fax number).
The legal basis for processing is Article 6 para. 1 letter b GDPR (initiating a contract and/ or performing a contract). If and to the extent that data processing does not take place for the purpose of performing the contract, it takes place because there is a legitimate interest pursuant to Article 6 para. 1 letter f. GDPR. That applies in particular, but not exclusively, to the publication of the data about your company and the advertising newsletter. Our specific legitimate interest is that the collection and processing of these data supports the execution and organization of the event and also, in part, enables the continued existence of the event.
We share your data, which are the object of an invoice (first name, last name, name of the
company, postal address) only with our tax consultant, insofar as it gives rise to an action
of relevance to the fiscal law (e.g. conclusion of a contract), in addition to our bank, insofar
as payments from you or to you are involved.
For participants from Poland and Russia, the following applies: Your data, which are the
object of your participation in the event, are shared with external service providers for
processing, since this is easier for you and us due to the languages. We have concluded an
order processing contract with service providers from Poland. With service providers from
Russia, we have concluded contracts containing standard contractual clauses.
In some cases we are supported by additional external service providers (shipping providers for delivery of advertising materials, agencies for producing advertising and information materials, service providers for Internet hosting as well as software suppliers) in
performing their tasks. With all these service providers we have concluded the contracts
and taken the measures required by the data protection law.
For your participation in our virtual events, please note the following:
We can share your data with the exhibitors of the virtual event. This refers also to the information when you visited the virtual stand of the respective exhibitor and which functions
you used there. You can call up and/or look at the list of exhibitors at any time on the day
of the event. You can object to sharing your data and/or revoke consents previously given
at any time. For this, an email to datenschutz@ad-media.de is all that is needed.
Apart from this, no data are shared with third parties. An exception to this is if there is a
legal obligation to pass on the data.
The data will be deleted as soon as they are no longer required for achieving the purpose
of their collection.
Following your registration with our virtual events and/or platform, the data will be deleted
at ther latest after 5 years of inactivity, unless there are other reasons for erasing the data
before that.
We retain all of the data collected in this connection until the end of the contract and when
claims under the contract or the initiation of the contract can no longer be made, i.e. until
the end of the statute of limitation. The general limitation period pursuant to Article 195
BGB (German Civil Code) is 3 years. Specific claims, such as, for example, claims for dam
You have the right at any time to revoke consent for collecting and using personal data previously granted effective for the future. For this, you can contact us by mail or email (see A. above). The lawfulness of processing based on the consent until revocation is not affected by this
You have the right to demand from us restriction of processing if the prerequisites of 18 GDPR are satisfied. For this, you can contact us by mail or email (see A.1. above).
If you have invoked the right for correction, erasure or restriction of processing from us we are obligated to inform all recipients to whom we have disclosed the relevant personal data of this correction or erasure of the data or restriction of processing, unless this proves impossible or involves disproportionate effort. You have the right to demand to be informed by us of these recipients.
You have the right to obtain from us the specific personal data you have made available to us in a structured conventional and machine-readable format and you have the right to transmit these data to another body responsible for data protection without restriction by us, if the prerequisites of Article 20 GDPR are satisfied. For this, you can contact us by mail or email (see A.1. above).
Automatic decision-making by us does not take place.
You have at any time the right, without prejudice to other rights, to lodge a complaint
with a supervisory authority for data protection, in particular in the Member States of your
residence, your workplace or the location of the presumed violation, if you are of the
opinion that processing of your relevant personal data violates the data protection law.
Our supervisory authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Kavalleriestr. 2-4, 40213 Düsseldorf, Germany
Telephone: 0211/38424-0
Fax: 0211/38424-10
Email: poststelle@ldi.nrw.de