The EU General Data Protection Regulation (in the following referred to as “GDPR”) requires us to take appropriate measures in data processing; and also to provide you with information. In our notes on our data protection policy you will therefore find the following information:
Responsible in the sense of the data protection law is:
ad-media GmbH
Industriestrasse 180, 50999 Cologne, Germany
Telephone: +49 2236 96 23 90
Fax: +49 2236 96 23 96
Email: info@ad-media.de
More information at: https://www.ad-media.de/imprint.html
Name and contact data same as above, in addition: email: datenschutz@ad-media.de
The data from you that we collect and process result from a particular context as well as, for example, from the particular form that we use for data collection. In addition, we process the data that you make available to us (name, email address, postal address, telephone number, fax number).
Your data are processed for performance of the contract concluded with you. We may,
for example, use your email address to send you information directly connected with
the event and inform you, in advance, about the event itself (safety regulations, hygiene
instructions, changes to the program, location etc.).
In addition, we use your information about the name of the company, the country and and
the website for publishing in our media.
We also use your data for drawing your attention to other similar events and to inform
about news referring to our magazines or events.
Regarding your participation in our virtual events, we inform you of the following:
We work with the software from meetyoo conferencing GmbH, Friedrichstrasse 200,
10117 Berlin, Germany. With meetyoo conferencing GmbH we have concluded an order
processing contract pursuant to Art. 28 GDPR.
You will find the data protection information of meetyoo conferencing GmbH at:
https://meetyoo.com/wp-content/uploads/2020/09/EN_Privacy_Policy_virtual_Events_
meetyoo_2020_9_14.pdf .
Contact to the data protection officer of meeytoo conferencing GmbH:
datenschutz@protekto.group.
The legal basis for processing is Article 6 para. 1 letter b GDPR (initiating a contract and/ or performing a contract). If and to the extent that data processing does not take place for the purpose of performing the contract, it takes place because there is a legitimate interest pursuant to Article 6 para. 1 letter f. GDPR. That applies in particular, but not exclusively, to the publication of the data about your company and the advertising newsletter. Our specific legitimate interest is that the collection and processing of these data supports the execution and organization of the event and also, in part, enables the continued existence of the event.
We share your data, which are the object of an invoice (first name, last name, name of the
company, postal address) only with our tax consultant, insofar as it gives rise to an action of relevance to
the fiscal law (e.g. conclusion of a contract), in addition to our bank, insofar
as payments from you or to you are involved.
In some cases we are supported by external service providers (shipping providers for
delivery of advertising materials, agencies for producing advertising and information
materials, service providers for Internet hosting as well as software suppliers) in performing their tasks.
With all these service providers we have concluded the contracts and taken
the measures required by the data protection law.
Apart from this, no data are shared with third parties. An exception to this is if there is a
legal obligation to pass on the data.
The data will be deleted as soon as they are no longer required for achieving the purpose
of their collection.
We retain all of the data collected in this connection until the end of the contract and when
claims under the contract or the initiation of the contract can no longer be made, i.e. until
the end of the statute of limitation. The general limitation period pursuant to Article 195
BGB (German Civil Code) is 3 years. Specific claims, such as, for example, claims for damages, however, become time-barred only after 30 years. If there are reasonable grounds
to assume that this may be relevant in a specific case (e.g. threatening claims against us),
we will retain the personal data for this period of time. The stated limitation periods begin
at the end of the year (i.e. 31 December) in which the claim has arisen and the creditor
became aware of the circumstances that gave rise to the claim and the name of the debtor
or would have become aware of without gross negligence.
We draw attention to the fact that we are also subject to legal retention requirements
for reasons of tax and accounting. These obligate us, as evidence of our accounting, to
retain specific data, which may include personal data, for a period of 6 to 10 years. These
retention periods have priority over the above stated erasure periods. The periods for
retention also begin at the end of the relevant year, i.e. on 31 December.
You have the possibility to demand erasure of your data at any time. This means at the
same time also termination of the contract, i.e. you can no longer make use of our services
and/or we are released from our obligation to perform when you demand erasure. Your
demand for erasure will not generally affect our claim to the agreed fee or to reimbursement of costs, unless legal reasons bar our claim (e.g. justified rescission).
Insofar as we invoke our legitimate interest, you have the right at any time to lodge an
objection with us to processing the personal data related to you for reasons resulting
from your specific situation. If we cannot prove compelling and legitimate reasons for
continued processing, which outweigh your interests, rights and freedoms, or if we process the specific data for the purpose of direct advertising, we will then no longer process
your data (compare Article 21 GDPR). For this, you can contact us by mail or email (see
A.1. above).
When personal data of you are processed, you are the “data subject“ and you have the following rights against us as body responsible for the data processing (you will find our contact data under A. above).
You have the right to obtain from us, free of charge, information as to whether we process the personal data related to you. If that is the case you have the right to be informed of these personal data and to additional information that you will find in Article 15 GDPR. For this, you can contact us by mail or email (see A. above).
You have the right to demand from us immediate rectification of the incorrect personal data relating to you.. You also have the right – taking into consideration the above-described purpose of the processing – to demand the completion of incomplete personal data – including by way of supplementary explanation. For this, you can contact us by mail or email (see A.1. above).
You have the right to demand immediate erasure of the relevant personal data if one of the prerequisites of Article 17 GDPR is satisfied. For this you can contact us by mail or email (see A.1. above). We have described the resulting legal consequences for the processing procedure under B.1.
Insofar as we process your data based on Article 6 para. 1 letter f GDPR (i.e. due to our legitimate interest) you have the right at any time to object to the processing of the relevant personal data for reasons that result from your particular situation If we cannot prove compelling legitimate reasons for continued processing which outweigh your interests, rights and freedoms or if we process the relevant data from you for the purpose of direct advertising, we will then no longer process your data (compare Article 17 GDPR). For this, you can contact us by mail or email. You also have the right to object by automated means using a technical procedure, e.g. unambiguous technical information that your web browser sends us a “Do Not Track” signal).
You have the right at any time to revoke consent for collecting and using personal data previously granted effective for the future. For this, you can contact us by mail or email (see A. above). The law-fulness of processing based on the consent until revocation is not affected by this.
You have the right to demand from us restriction of processing if the prerequisites of 18 GDPR are satisfied. For this, you can contact us by mail or email (see A.1. above).
If you have invoked the right for correction, erasure or restriction of processing from us we are obligated to inform all recipients to whom we have disclosed the relevant personal data of this correction or erasure of the data or restriction of processing, unless this proves impossible or involves disproportionate effort. You have the right to demand to be informed by us of these recipients.
You have the right to obtain from us the specific personal data you have made available to us in a structured conventional and machine-readable format and you have the right to transmit these data to another body responsible for data protection without restriction by us, if the prerequisites of Article 20 GDPR are satisfied. For this, you can contact us by mail or email (see A.1. above).
Automatic decision-making by us does not take place.
You have at any time the right, without prejudice to other rights, to lodge a complaint
with a supervisory authority for data protection, in particular in the Member States of your
residence, your workplace or the location of the presumed violation, if you are of the
opinion that processing of your relevant personal data violates the data protection law.
Our supervisory authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Kavalleriestr. 2-4, 40213 Düsseldorf, Germany
Telephone: 0211/38424-0
Fax: 0211/38424-10
Email: poststelle@ldi.nrw.de